Minutes 9th November 2015

MINUTES OF MEETING OF BREDENBURY & DISTRICT GROUP PARISH COUNCIL HELD ON MONDAY 9th NOVEMBER  2015 IN BREDENBURY PARISH ROOM

PRESENT: Cllr D Sutton (Chairman), Cllr H Milton, Cllr P Thorne, Cllr C Gwynn,
Cllr B Fowler, Ward Cllr B Baker, Clerk R Sutton

Members of the Public Present: There were no members of the public present

15/104 Acceptance of Office (Cllr Gwynn)

Cllr Gwynn advised that she is still in communication with the Electoral Office in Hereford regarding completion of her Registerable Interests form.

15/105 APOLOGIES FOR ABSENCE – Cllr M Piggott

15/106 DECLARATIONS OF PERSONAL AND DISCLOSABLE PECUNIARY INTEREST

There were no declarations or interests to be recorded.

15/107 CHAIRMAN’S REMARKS

The Chairman welcomed everyone to the meeting. He did not have any remarks to be recorded. He invited Cllr Baker to deliver his report before the main agenda in order that he could exit the meeting early if he so wished.

15/108 MEETING WILL BE ADJOURNED FOR 15 MINUTES FOR PARISHIONERS’ QUESTIONS

As there were no members of the public present the meeting was not adjourned.

15/109 ADOPT THE MINUTES OF THE MEETING HELD ON 28TH SEPTEMBER 2015

To take as read and confirm as accurate the minutes of the meeting held on Monday 28th September 2015
The minutes of the meeting held on the 28th November 2015 had been circulated prior and were taken as read. They were considered by all to be a true and accurate account of that meeting. Acceptance was proposed and seconded and the Chairman then duly signed them.
Proposed: Cllr Fowler
Seconded: Cllr Milton

15/110 REPORT FROM DISTRICT WARD COUNCILLOR BRUCE BAKER

Cllr Baker urged the Parish Council to give more thought to and to reconsider preparing a Neighbourhood Plan even if this meant linking with neighbouring parish council. He reiterated the benefits of having a NHP. He reminded everyone that if a contentious planning application arose in any of our parishes then he would not be able to cast a vote on it because he sits on Herefordshire’s Planning Committee. However he would be able to speak to any such application on behalf of the Parish Council and put their views forward.
He reported that he had met recently with the police in Bromyard and he was surprised to learn of the enormous area that has to be covered by just one Police Officer and two CSO’s. The police had told him that they are seeing more distraction burglaries in this area. Older people are being targeted especially and he reminded everyone to be very vigilant and to try and make vulnerable elderly people more aware.
Cllr Baker confirmed that currently there were issues dealing with reports of fly tipping. These were not being dealt with as quickly as they should be and this is being looked into. In the meantime James Powell at Balfour Beatty would be our first point of contact for matters concerning these.
He advised that he had been spending a lot of time on planning matters. The next big plan will be the Southern Link Road and this will be discussed at a specially convened planning meeting.
Cllr Baker commented on an application for a poultry farm in Bockleton. This application had eventually been approved but because of the timescale involved the farmer had lost the contract with his suppliers.
He reported that were concerns about a couple of public houses whose licences are coming up for renewal shortly, one being a wine bar in Hereford and another, a pub in Leominster.
He reminded that a consultation facility was now available on Herefordshire Council’s website that was specifically for the public to make comments and suggestions as to how the Herefordshire Council’s Budget ought to be spent.
Cllr Baker enquired if anyone had any questions. None were raised. The Chairman thanked him for his comprehensive and interesting report. At this point Cllr Baker left the meeting.

15/111 FINANCIAL MATTERS

• To approve payment of accounts
The Clerk asked for permission to pay three accounts for which she had received invoices. These were:

1) 123 Connect for the purchase of a gov.uk domain. The sum of £112.80.
2) Annual renewal for Parish Online in respect of online mapping. The sum of £33.60
3) HALC for PAYE services. The sum of £288.00.

All were in agreement that payment should be made. Accordingly the Clerk requested the two signatories to sign the necessary cheques.

• To receive Financial Statement (to be presented by Clerk)
The Clerk handed everyone a spreadsheet on which she had detailed all the Parish Council’s income and expenditure to date, and also that of the Lengthsman Scheme. No queries or issues were raised. A copy of this spreadsheet is held on record with these minutes.

15/112  Budget for 2016/17 (to be presented and discussed)

The Clerk had already circulated a spreadsheet that she had prepared detailing her recommendations for the 2016/17 budget. She reminded Councillors that they had been asked to study this and to come to the meeting with their suggestions or comments with regard to the amounts recommended therein. None were forthcoming. The spreadsheet included a column detailing all the expenditure in 2015 and a column detailing all the outstanding expenditure to the end of the financial year and a column showing the 2015/16 estimated expenditure. The Parish Council’s current bank balance, less outstanding payments, leaves a true balance of £3,234.42. Her recommendation was that the Parish Council should request an amount of £5,360.00 for the Annual Precept, this being the same amount as the 2015 Precept. The Clerk enquired if anyone had any queries or if there was anything she had overlooked in her calculations. There were no queries raised.

15/113 RATIFY AMOUNT OF REQUEST FOR PRECEPT 2016/17

All the Councillors were in agreement that the Clerk’s recommendations as detailed in the spreadsheet were acceptable. They agreed that she should indent for a Precept of £5,360,00 that had been approved. This was proposed and seconded. All in agreement
Proposed: Cllr Milton
Seconded: Cllr Thorne
Action by: Clerk

15/114 CORRESPONDENCE

The Clerk advised that other than the usual flurry of emails, the most important of which had been circulated, the only correspondence that had been received was the ‘Clerks & Councils Direct’ magazine and two flyers. Each of these was put on the table for Councillors to take away and read if they so desired. The Chairman suggested that whoever took away the ‘Clerks & Councils’ magazine should pass it onto another Councillor, each in turn. All were in agreement with this suggestion.

Action by: All Councillors

15/115 PLANNING ISSUES

     (1) 152096 Wacton farm, Wacton Lane, Bredenbury, HR7 4TQ

The Clerk reported that the target date for a decision on this application was nominated as the 10th September but at the time of this meeting there was still no decision reported on the planning website.

    (2) Other Planning Issues

The Chairman reported that Mr Foster who is owner of two parcels of land on either side of Brockington House had contacted him to request whether a meeting could be arranged between him and the Parish Councillors. Mr Foster felt that an informal meeting at this stage would be beneficial to both parties and would enable him to outline his proposals for the future of the land. At the same time he felt that if any of the Parish Councillors had suggestions that could be considered to be of benefit to the community and would accord with the schemes that he had in mind he could try and fit some of them into his plans for the benefit of the local community. All Councillors were in agreement that a meeting would be useful and the Chairman was asked to arrange accordingly.

Action by: Chairman

15/116 HIGHWAYS

    (1) Meeting with Locality Steward

The Chairman reminded everyone of a meeting of Councillors with Donna Tregenza, the Locality Steward, had been arranged for Thursday 12th November. Rendezvous at 10-00am outside the Parish Hall. The Chairman had prepared a list of some the issues that he was aware of that needed to be attended to and he requested that all of the other Parish Councillors also come prepared with any of their concerns that needed to be aired.
Action by: All Councillors

     (2) Other highway issues

The Chairman reported that he had received a ‘phone message from Mrs Mary Wakefield-Jones who was concerned that the highway footpath between the Village Hall and the Old Post Office was becoming narrower and increasingly hazardous for pedestrians because of the build-up of debris and general brash. The Chairman confirmed that this issue was already on his list of items to be discussed with the Locality Steward.
Action by: Chairman

15/117 TECHNOLOGY

Progress with website
The Clerk updated everyone with progress to date. She confirmed that she was now waiting for confirmation that the Website domain name of ‘bredenburygroup-pc.gov.uk’ and email accounts for the Clerk and Chairman had been set up and enabled. Once this had been confirmed she would then be able to furnish Mark Millmore, the consultant who is building our website, with some copy from the Council’s archive and copies of agendas and minutes from the last 6 meeting and any further information that he requires to get a skeleton website up and running.
She asked for the Parish Council’s authority for her to purchase a Windows enabled Laptop in order that the Parish Council could become compliant with the legislation as soon as possible. She confirmed that the cost of this equipment would be covered by the grant that is currently being processed for us by HALC. Cllr Fowler offered advice on the memory size and processor that would best to obtain to meet our needs. All Councillors were in agreement that this purchase could be made from council funds whilst waiting for the HALC grant at which point the expense could be refunded.
Action by: Clerk

15/118 TRAINING

The Clerk enquired if everyone had received the email that she had sent to him or her under the heading of Wise Owl Training Programme – Spring 2016. She asked if anyone had decided which of the training session(s) they would like to attend. Everyone confirmed receiving the e-mail but after discussion it was suggested that they wait until HALC had confirmed the date of the ‘in-house’ training that had already been requested by the Clerk. She advised that she had still had not received a reply from Lynda Wilcox regarding dates for the training and she undertook to chase this up.
Action by: Clerk

15/119 LENGTHSMAN SCHEME

The Clerk confirmed that our alternate lengthsman, John Poyner, had cleared the weeds growing in the middle of road along Wacton Lane. Cllr Milton confirmed that the lengthsman had made a good job of this. The Clerk advised she was now waiting for his invoice for payment. There were no further works outstanding. The Chairman commented that once the autumn leaves and winter mud had disappeared from the passing places along Harp Lane the lengthsman should be asked to lay some more planings from the stock held at Horsnett Farm and remake the surface.

15/120 UPDATE RE DEFIBRILATOR

The Clerk confirmed she was in correspondence by email with Heartstart Herefordshire, who had advised that they would arrange two-hour Heartstart training courses at a venue of choice with a time and date to be confirmed. She advised that the Heartstart Trainers would need sufficient space for the attendees to be able to practice on dummies. Normally they bring along four of these dummies to each session. She had consulted the proprietors of the Barneby Inn and they were happy for the sessions to take place in their restaurant. The Clerk confirmed that she would speak with the Barneby to see if they would accommodate more than one session depending on response, and whether it would be alright if one of the sessions took place in the evening, again depending on response. The Clerk also agreed to request Heartstart to provide her with a template so that a flyer could be printed and delivered by the Councillors to all parishioners in their areas, ahead of these sessions
Action by: Clerk

15/121 UPDATE FROM FOOTPATHS & RIGHTS OF WAY OFFICERS

Cllr Milton advised that she had nothing to report. The Clerk enquired of Cllr Milton if she had yet made contact with Donna Tregenza, the Locality Steward, with regard to the meeting that Donna had requested with Cllr Milton, Cllr Gwynn and Cllr Piggott. This meeting was intended to establish a working relationship with all of them with regard to local PROW issues. Cllr Milton advised that she had not yet made contact but would now discuss an arrangement with Donna at the forthcoming meeting that the Parish Councillors were due to have with her.
Action by: Cllr Milton

15/122 UPDATE FROM POLICE & RURAL WATCH LIAISON OFFICER

Cllr Milton advised that she had nothing to report.

15/123 ITEMS TO BE INCLUDED ON NEXT AGENDA

None put forward

RECONFIRM DATE OF NEXT MEETING

Agreed for Monday January 11th 19:30 in the Parish Rooms (Village Hall)

The Chairman reminded that the Council had agreed to post a list of proposed dates for meetings in 2016 on the Parish Council’s notice board, these dates being:

March 14th
May 9th (including Annual Meeting and Annual Parish Meetings)
July 11th
September 19th
November 14th

Action by: Clerk

The Chairman thanked the Councillors for their attendance and input and closed the meeting at 21-15