Minutes 27th Sept 2017


Minutes of the meeting of the Parish Council

Held on Wednesday 27th September 2017 at 7.00pm in the Village Hall

Present: Councillors: Carolyne Gwynn, John Hulse, Sam Sayce, Massie Piggott, Geoff Hancock

In Attendance: 1 local resident

  1. Apologies for absence: There were none.
  2. Declaration of interest and written requests for dispensation: A resolution passed to exclude the public from a confidential item.
    • Cllr. Hancock left the meeting having confirmed a declaration of interest.Cllr. Piggott declared an interest for planning application P172851/F and asked for agenda Item 8 Planning to be considered at the end of the meeting.
  3. Employment matters: Report received from Interview Panel for appointment of Parish Clerk. All in favour and Vicky Hancock elected.
    • Vicky Hancock invited in and accepted the post of Clerk to Bredenbury Group Parish Council.
    • Cllr Hancock returned to meeting.
  4. Open session:

4.1Cllr Baker…Not present.

4.2Views of local residents on parish matters…No matters were raised.

  1. To consider minutes of the previous meeting…23rd August 2017

It was agreed that the Kyre Hospital Trust item to be put onto the next agenda.

The councillors agreed that the councillor vacancy for Bredenbury should be flagged up in the Roundabout Village Newsletter. In addition, councillors would take soundings and report back on any expressions of interest.

It was RESOLVED to accept the minutes as a true and accurate record.

Proposed by Cllr Hancock

Seconded by Cllr Sayce

The minutes were duly signed by the Chairman.


  1. 6. Finance

6.1 CiLCA training. It was RESOLVED that the Clerk would attend 4 x Saturday sessions at a cost of £100 per session to the Parish Council.

Proposed by:  Cllr Piggott

Seconded by: Cllr Sayce

The Clerk to contact HALC for forthcoming dates of training.

6.2 The Clerk received three applications to change the bank signatories for the NatWest Account.

6.3 It was agreed that a Finance Working group would be an agenda item at the next meeting.

Cllr Hulse to contact LW for clarification on this activity.

  1. Neighbourhood Development Plan (NDP)

7.1 There was discussion regarding an application for a grant to support devising a NDP. The committee had been given a recommendation for consultancy support with producing a plan but wished to explore further options. The committee would speak to more than one consultant before a decision is made on which provider to use. Cllrs Sayce, Hulse, Gwynn & Hancock to form a working party regarding fact-finding. Cllr Piggott to speak with a previous councillor regarding the NDP. Clerk to read NDP document. It was RESOLVED to go forward with grant and prepare documentation.

Proposed by: Cllr Hulse

Seconded by: Cllr Gwynn

  1. Planning

Considered at the end of the agenda.

  1. Mineral & Waste Local Plan

9.1 Cllr Hulse attended Issues and Options Consultation and reported back to the committee. How we use land was considered on a county-wide basis looking at issues such as minerals, delivery and disposal of waste and the moving of aggregates. Projections were considered for a planning period up to 2031. Municipal, commercial, industrial and agricultural waste all form part of these discussions including the transport of waste and suitability of the infrastructure.   Parish Councils have been asked to consider and reply to 3 questions.

  1. Do we think the plan area as a discreet plan for Herefordshire is the correct approach?
  2. Are the buffer distances between waste disposal sites and other key sites correct?

iii. Are the waste needs assessments reasonable?

The parish council agreed that the proposals in the draft M&WLP were correct and that we should provide feedback accordingly.

Some discussion ensued on the necessity to build into NDP no potential sites for commercial/industrial waste. It was RESOLVED to take note of this for the future work on the Neighbourhood Plan.

Proposed: Cllr Hulse

Seconded: Cllr Hancock

9.2 It was RESOLVED to agree expenses claim of £19.39 for Cllr Hulse.

  1. To consider registration of community assets.

As historically there has been some discussion regarding the ownership of the Village Hall and little clarity over this issue. In addition, as a result of this confusion it had not been possible to secure funding for vital improvements to this community asset. It was proposed that the hall should be registered as a community asset. This ensures that buildings or amenities can be kept in public use and remain an integral part of community life. This would ensure that if the ‘owner’ wants to sell the asset a 6 month moratorium period will be triggered during which time the asset cannot be sold to any party and the community could prepare a bid for the asset.

It was RESOLVED to apply for listing of Bredenbury Village Hall as a community asset. Cllr Hulse to contact LW.

Proposed: Cllr Sayce

Seconded: Cllr Piggott

Further investigations will take place to identify the true owner of the asset.


Cllr Piggott left the meeting at 8.00pm as the planning application had detailed a possible conflict of interest.

8.1 To consider comments on the following application for determination by Herefordshire Council: Application P172851/F Bredenbury Court … Proposed change to the use from Use Class C2 ‘Residential Institution’ to use Class C1 ‘Hotel & Hospitality Venue’. NB Listed Building Application P172852/L.

The Councillors agreed that that the benefit of this potential venue to local businesses for supplies and services and intended local employment was positive. They noted that there was an awareness of the importance of the environment with regard to noise pollution. They are minded in principle to support the application but wished to highlight one specific area regarding traffic management. There was discussion concerning the road safety issues of traffic exiting from the western driveway onto the A44. It was noted that this has been a hazardous exit in the past and a number of traffic incidents have occurred.  Historically a one-way system was in place thus avoiding traffic leaving via this route onto the busy A44.

It was RESOLVED to forward the comments to the named planning officer in response.


Items to be included on next Agenda:

Finance Working Group

NDP update

Powers to clear roadside vegetation. BBLP

Kyre Hospital Trust

Next meeting Wednesday 25th October 2017 at 7.00pm

The Chairman closed the meeting at 8.20pm